Report writing skills
Report writing and preparation skills
- Prepare a draft of the most important points to be presented in the report.
- Writing the objectives of drafting the report.
- Preparing a plan for the reporting structure.
Preparing a draft of the most important points that will be presented in the reports: When writing reports, what is called the general framework or structure of the reports must be defined, which is the form that the report writer expects after defining the goal of writing and preparing reports, knowing that the deadline for submitting reports must be specified, with a paper called an extract prepared. A report to start displaying the most important details of the report before submitting the final version of it.
Writing the objectives of drafting the report: The objectives related to the preparation of reports are written at the beginning of each report, taking into account the use of an easy, linguistically revised and simplified writing style to suit the level of the reader or listener.
Preparing a plan for the structure of the reports: the work draft is put into practice by defining the main elements of the topic and its sub-points with writing the time period allotted for completing the listing of each main and sub-element, with specifying the sources of data collection for the report by date and hour if it was individual meetings with some employees or officials or Telephone calls, whether inside or outside the company or institution.
- Prepare a draft of the most important points to be presented in the report.
- Writing the objectives of drafting the report.
- Preparing a plan for the reporting structure.
Preparing a draft of the most important points that will be presented in the reports: When writing reports, what is called the general framework or structure of the reports must be defined, which is the form that the report writer expects after defining the goal of writing and preparing reports, knowing that the deadline for submitting reports must be specified, with a paper called an extract prepared. A report to start displaying the most important details of the report before submitting the final version of it.
Writing the objectives of drafting the report: The objectives related to the preparation of reports are written at the beginning of each report, taking into account the use of an easy, linguistically revised and simplified writing style to suit the level of the reader or listener.
Preparing a plan for the structure of the reports: the work draft is put into practice by defining the main elements of the topic and its sub-points with writing the time period allotted for completing the listing of each main and sub-element, with specifying the sources of data collection for the report by date and hour if it was individual meetings with some employees or officials or Telephone calls, whether inside or outside the company or institution.
Report writing features
- Title page.
- Introduction reports.
- Write the topic of the report.
- the final report.
Title page: The name of the entity to which the reports will be presented is written.
Introduction to the reports: on the first page after the title page and contains the main points on which the reports were prepared.
Writing the topic of the report: It is the methodology and abstract that was written to present the ideas, objectives and information of the reports.
The final report: It is the final statement that contains the introduction page, the technical terms page, the main reports pages, and the results and recommendations page, with the addition of an appendix to the reports that have been prepared containing the most important sources and references that were used.
Taking into account the following points:
- Ensure the linguistic review of the report and the formatting and working form of the pages.
- Ensure that the pages of the reports are properly arranged.
- Write a brief summary to refer to when needed.
- Always display the results that have been referred to and recommendations in a separate section.
- Tables and data can be presented as attachments at the end of the report before the findings and recommendations section.
- Multiple copies of the reports should be prepared, taking into account a section for notes on the pages of the reports to write notes for the report.
- Title page.
- Introduction reports.
- Write the topic of the report.
- the final report.
Title page: The name of the entity to which the reports will be presented is written.
Introduction to the reports: on the first page after the title page and contains the main points on which the reports were prepared.
Writing the topic of the report: It is the methodology and abstract that was written to present the ideas, objectives and information of the reports.
The final report: It is the final statement that contains the introduction page, the technical terms page, the main reports pages, and the results and recommendations page, with the addition of an appendix to the reports that have been prepared containing the most important sources and references that were used.
Taking into account the following points:
- Ensure the linguistic review of the report and the formatting and working form of the pages.
- Ensure that the pages of the reports are properly arranged.
- Write a brief summary to refer to when needed.
- Always display the results that have been referred to and recommendations in a separate section.
- Tables and data can be presented as attachments at the end of the report before the findings and recommendations section.
- Multiple copies of the reports should be prepared, taking into account a section for notes on the pages of the reports to write notes for the report.
The importance of reporting
- The most important decision-making tools.
- Serious investigation and examination.
- Evaluation.
- Work skills development.
- A neutral view of the workflow.
The most important decision-making tools: Institutions and business organizations are required to prepare reports for each administrative or technical department in order to take appropriate and important decisions related to the workflow according to what is contained in the reports of special results. Decision-making comes from a group of legal persons within the institution. As for making the final decision from Stakeholders.
Serious investigation and examination: In the event of encountering some administrative, financial or technical problems, a decision is made to set up a committee that studies the problems, evaluates the performance of the departments and prepares the necessary reports for the responsible executive director.
Evaluation: Administrators in companies and organizations rely on daily, weekly or monthly reports in order to monitor the managerial behavior of each department and the reports are the business owner's insight and vital source of information.
Developing work skills: Business development within institutions depends largely on monitoring the workflow and preparing reports with skill and quality in order to obtain results that are used to develop the workflow.
A neutral opinion of the course of action: preparing reports requires honesty, sincerity, and a living conscience away from personal whims, because the employee responsible for supervising and preparing reports works independently in order to interpret, investigate, and evaluate some administrative or technical operations related to the implementation of work, and the preparation of reports is one of the administrative tools that always need to be Planning and coordination.
- The most important decision-making tools.
- Serious investigation and examination.
- Evaluation.
- Work skills development.
- A neutral view of the workflow.
The most important decision-making tools: Institutions and business organizations are required to prepare reports for each administrative or technical department in order to take appropriate and important decisions related to the workflow according to what is contained in the reports of special results. Decision-making comes from a group of legal persons within the institution. As for making the final decision from Stakeholders.
Serious investigation and examination: In the event of encountering some administrative, financial or technical problems, a decision is made to set up a committee that studies the problems, evaluates the performance of the departments and prepares the necessary reports for the responsible executive director.
Evaluation: Administrators in companies and organizations rely on daily, weekly or monthly reports in order to monitor the managerial behavior of each department and the reports are the business owner's insight and vital source of information.
Developing work skills: Business development within institutions depends largely on monitoring the workflow and preparing reports with skill and quality in order to obtain results that are used to develop the workflow.
A neutral opinion of the course of action: preparing reports requires honesty, sincerity, and a living conscience away from personal whims, because the employee responsible for supervising and preparing reports works independently in order to interpret, investigate, and evaluate some administrative or technical operations related to the implementation of work, and the preparation of reports is one of the administrative tools that always need to be Planning and coordination.
The most important types of reports
- Media reports.
- Analytical reports.
- Operational report.
- Product report.
- Industries report.
- Progress reports.
- internal reports.
- External reports.
- Vertical or lateral report.
Media reports: It is a type of presenting factual data on a thorny topic. The media report may include expense reports, performance reports, and justification reports. One of the most important features of this type of report and its preparation is objectivity, meaning that it is reports that track work performance without results or hypotheses.
Analytical reports : Analytical reports can be prepared skillfully and accurately, as they are a mixture of the most important information that helps in decision-making through the multiple data that are displayed, which are qualitative, quantitative and historical data. Using analytical tools for drafting reports.
Operational report: They are tracking reports, which have an important connection with the basics of operating companies and production processes. They are short-term reports, i.e. short-term, in order to identify problems, solutions, and opportunities to improve efficiency and operational performance from problems related to employment or used machines. One of the most important specializations that need to prepare operational reports is industries and services. Logistics and selling because selling needs special reports to track inventory, production and costs.
Product report: It is one of the most important types of reports used to monitor aspects related to the product industry, product performance, product development, and customer service for its offer. Often, product reports are used to calculate inventory as well, and to determine customer behavior with a comprehensive research report on products, development, and customer interests.
Industries report: It is the most common in the field of industries because the preparation of reports for industries provides an overview of the market and shows important development trends for companies and the size of industries, and industries reports are among the important tools for companies looking to develop their business with special projects and new production lines, so the report shows good capacity Competitiveness and performance standards of products and industries.
Progress reports: They are reports for specific periods about projects. These reports are prepared as weekly or monthly reports by administrators in order to track performance and adjust tasks in order to develop the project. The progress report is used in meetings and discussions such as the main indicator scorecard.
Internal report: It is a report that is used between team members and departments in order to maintain communications regarding coordination of business goals, and preparing an internal report is one of the tools that help provide insight into the performance of each department within the corporate administrative structure in order to find problems and provide solutions to them.
External report: Preparing the external report is an auxiliary factor for the exchange of information and is related to the study of customer behavior, opinions and needs to determine the most important effective strategic plans to coordinate administrative work efficiently.
Vertical or lateral report: It is an administrative report that is prepared hierarchically, i.e. using the hierarchy in order to prepare the administrative, financial or marketing report.
- Media reports.
- Analytical reports.
- Operational report.
- Product report.
- Industries report.
- Progress reports.
- internal reports.
- External reports.
- Vertical or lateral report.
Media reports: It is a type of presenting factual data on a thorny topic. The media report may include expense reports, performance reports, and justification reports. One of the most important features of this type of report and its preparation is objectivity, meaning that it is reports that track work performance without results or hypotheses.
Analytical reports : Analytical reports can be prepared skillfully and accurately, as they are a mixture of the most important information that helps in decision-making through the multiple data that are displayed, which are qualitative, quantitative and historical data. Using analytical tools for drafting reports.
Operational report: They are tracking reports, which have an important connection with the basics of operating companies and production processes. They are short-term reports, i.e. short-term, in order to identify problems, solutions, and opportunities to improve efficiency and operational performance from problems related to employment or used machines. One of the most important specializations that need to prepare operational reports is industries and services. Logistics and selling because selling needs special reports to track inventory, production and costs.
Product report: It is one of the most important types of reports used to monitor aspects related to the product industry, product performance, product development, and customer service for its offer. Often, product reports are used to calculate inventory as well, and to determine customer behavior with a comprehensive research report on products, development, and customer interests.
Industries report: It is the most common in the field of industries because the preparation of reports for industries provides an overview of the market and shows important development trends for companies and the size of industries, and industries reports are among the important tools for companies looking to develop their business with special projects and new production lines, so the report shows good capacity Competitiveness and performance standards of products and industries.
Progress reports: They are reports for specific periods about projects. These reports are prepared as weekly or monthly reports by administrators in order to track performance and adjust tasks in order to develop the project. The progress report is used in meetings and discussions such as the main indicator scorecard.
Internal report: It is a report that is used between team members and departments in order to maintain communications regarding coordination of business goals, and preparing an internal report is one of the tools that help provide insight into the performance of each department within the corporate administrative structure in order to find problems and provide solutions to them.
External report: Preparing the external report is an auxiliary factor for the exchange of information and is related to the study of customer behavior, opinions and needs to determine the most important effective strategic plans to coordinate administrative work efficiently.
Vertical or lateral report: It is an administrative report that is prepared hierarchically, i.e. using the hierarchy in order to prepare the administrative, financial or marketing report.